Notary Services

City Notaries - Available 7:00 am - 4:30 pm

Name / Title / PhoneLocation
Heather Klueter
Administrative Clerk
Phone: 618-667-9924 ext. 514
Municipal Building / Administration
116 E. Market Street

Michele Colligan
Assistant to City Administrator
Phone: 618-667-9924 ext. 502
Municipal Building / Administration
116 E. Market Street
Andrea D. Lambert
Building & Zoning Administrative Clerk
Phone: 618-667-8734 ext.558
Building and Zoning Office
101 W. Clay Street

Linda Taake
Building & Zoning Administrative Coordinator
Phone: 618-667-8734 ext. 554
Building and Zoning Office
101 W. Clay Street

Responsibilities of the Notary

  • The notary shall, as a government officer and public servant, serve all of the public in an honest, fair, and unbiased manner.
  • The notary shall act as an impartial witness and not profit or gain from any document or transaction requiring a notarial act, apart from the fee allowed by statue. (The City of Troy does not charge a fee.)
  • The notary shall require the presence of each signer and oath-taker in order to carefully screen each for identity and willingness, and to observe that each appears aware of the significance of the transaction requiring a notarial act.
  • The notary shall not execute a false or incomplete certificate, nor be involved with any document or transaction that the notary believes is false, deceptive, or fraudulent.
  • The notary shall give precedence to the rules of law over the dictates or expectations of any person or entity.
  • The notary shall act as a ministerial officer and not provide unauthorized advice or services.
  • The notary shall affix a seal on every notarized document and not allow this universally recognized symbol of office to be used by another or in an endorsement or promotion.
  • The notary shall record every notarial act in a bound journal or other secure recording device and safeguard it as an important public record.
  • The notary shall respect the privacy of each signer and not divulge or use personal or proprietary information disclosed during execution of a notarial act for other than an official purpose.
  • The notary shall seek instruction on notarization, and keep current on the laws, practices, and requirements of the notarial office.