The Finance and Economic Development Committee has established dates for the upcoming FY 2019-2020 Tourism Fund Application process. An application request form is below. Applications can be emailed or mailed ( For security reasons, you must enable JavaScript to view this E-mail address. or 116 East Market St., Attention Deputy City Clerk Heather Klueter, Troy, IL 62294) .
Consistent with prior years, the Economic Development Committee intends to award conservatively with the goal of maintaining a strong balance in the tourism fund for future needs.
Key Dates:
* February 1, 2019: Application Period Begins
* February 28, 2019: Application period ends-due in to City Clerk by 4:30 p.m.
* March 4, 2019: Finance and Economic Development Committee will meet*
* March 18, 2019: Economic Development Committee will present recommendation to the City
Council for approval/rejection.
*Each applicant is encouraged to attend the March 4, 2019 meeting at 6:00 p.m. to answer any questions the Finance and Economic Development Committee have.
Attached:
* Tourism Fund Distribution Guidelines (as approved January 15, 2015)
* Application Request Form
Dan Jackson
Finance and Economic Development Committee Chair
TOURISM FUND DISTRIBUTION GUIDELINES
====================================================================================
Background:
* Section 5 of the Illinois Municipal Code (65 ILCS 5/8-3-14) authorizes the City of Troy to
award monies to promote “tourism and conventions within that municipality or otherwise
to attract nonresident overnight visitors to the municipality”.
* The revenue source of the monies referenced above is generated solely from local
hotel/motel tax which is collected by the State and then distributed to the City of Troy
(referenced by the City as Tourism Fund).
Guiding Principles:
* The Economic Development Committee (the Committee) will request applications for event
funding from the community on a yearly basis. Funds are to be used in the year they were awarded. Please use the application template when submitting your application.
* The Committee intends not to exceed awarding monies above and beyond those monies
already received to date. This ensures that we are not dependent upon future payments
from the State for current year promised distributions.
* The Committee may choose to distribute only a portion of the monies requested for a specific
event as required.
* The Committee will encourage revenue generating events (ex: craft fair, homecoming)
to contribute a portion of the event cost themselves so the event is not solely funded by the
City.
* The Committee will consider funding non-revenue generating events (ex: Santa’s village, 4th
of July fireworks, City wide garage sale) at 100% City funded.
* The Committee will accept applications for one-to-many events for any given applicant.
* The Committee intends to use discretion when awarding monies and requests that the
applicant provide responses to the Applicant Evaluation Criteria (see below) which will be
used as a main source for evaluation.
Applicant Evaluation Criteria:
* Event description & date.
* Describe other sources of funding for the event if exist.
* Event projected attendance. If a repeating event, please list the attendance counts from
prior years (estimates accepted.
* Event location.
* Itemized description of how monies will be used.
Known Exclusions (but not limited to):
* Costs not directly related to the event for which monies are being requested (ex: association
or organizational dues, yearly insurance premiums, yearly or monthly rent).
* Event solely promoting for-profit entities.
* Salaries.