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Tourism Guidelines

Consistent with prior years, the Economic Development Committee intends to award conservatively with the goal of maintaining a strong balance in the tourism fund for future needs.

Key Dates:

?            15-Feb-2013: Application period begins.

?            16-Mar-2013: Economic Development Committee will meet with the purpose of make a committee recommendation for the
               City Council*

?            18-Mar-2013: Economic Development Committee will present recommendation to the City Council for approval/rejection.

*Each applicant is encouraged to attend the 16-ar-2013 meeting should the Committee have questions about the application.


Attached:


?            Tourism Fund Distribution Guidelines (as approved 2-Apr-2012)

?            Application Request Form

Ryan M. Metcalf

Economic Development Committee Chair

                                                                 TOURISM FUND DISTRIBUTION GUIDELINES

==========================================================================================

Background:
?            Section 5 of the Illinois Municipal Code (65 ILCS 5/8-3-14) authorizes the City of Troy to award monies to promote “tourism
               and conventions within that municipality or otherwise to attract nonresident overnight visitors to the municipality”.


?            The revenue source of the monies referenced above is generated solely from local hotel/motel tax which is collected by the
              State and then distributed to the City of Troy (referenced by the City as Tourism Fund).


Guiding Principles:


?
            The Economic Development Committee (the Committee) will request applications for event funding from the community on a
               yearly basis.  Beginning in 2013 an application template will be created for the applicant’s convenience when applying.


?            The Committee intends not to exceed awarding monies above and beyond those monies already received to date.  This ensures
               that we are not dependent upon future payments from the State for current year promised distributions.

?          The Committee may choose to distribute only a portion of the monies requested for a specific event as required.

?            The Committee will encourage revenue generating events (ex: craft fair, homecoming) to contribute a portion of the event cost
               themselves so the event is not solely funded by the City.


?            The Committee will consider funding non-revenue generating events (ex: Santa’s village, 4th of July fireworks, City wide garage
               sale at 100% City funded.


?            The Committee will accept applications for one-to-many events for any given applicant.

?            The Committee intends to use discretion when awarding monies and requests that the applicant provide responses to the
               Applicant Evaluation Criteria (see below) which will be used as a main source for evaluation.


Applicant Evaluation Criteria:

?
            Event description & date.

?            Describe other sources of funding for the event if exist.

?            Event projected attendance.  If a repeating event, please list the attendance counts from prior years (estimates accepted.

?            Event location.

?            Itemized description of how monies will be used.

Known Exclusions (but not limited to):


?            Costs not directly related to the event for which monies are being requested (ex: association or organizational dues, yearly
               insurance premiums, yearly or monthly rent.


?            Event solely promoting for-profit entities.

?            Salaries.